وظيفة شاغرة: مطلوب مساعد مالي وإداري للعمل مع BeirutDC

Primary Duties & Responsibilities

Administrative Roles

– Support with the day-to-day operations of the office by doing tasks such as filing paperwork, answering phone calls, preparing documents for meetings, and scheduling appointments if requested.

– Respond to/and resolve administrative inquiries and questions.

– Develop and maintain a digital filing system.

– Carry out administrative duties such as filing, typing, copying, binding, scanning, etc., and archive the documents properly using the organization’s drive.

– Maintains a system for recording expenses and the use of petty cash.

– Track, replace, and order office materials as necessary, as well as research new deals and suppliers.

– Ensure the operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.

– Make sure to constantly supply the office with all items needed (coffee, water, hygiene products…).

– Ensure all office bills (water, electricity, generator…) are paid on monthly basis and archive all related documents.

– Able to review and manage the attendance of all team members using the “Calamari” system in coordination with the Human Resources and Finance Manager and/or Executive Director.

– Assist in the preparation of regularly scheduled reports.

– Write and distribute emails, correspondence memos, letters, and forms.

– Provide general and professional support to team members and visitors.

Finance Roles

– Assist in reporting on financial projections (e.g., liquidity and cash flow) to the Human Resources and Finance Manager and/or Executive Director.

– Create and update spreadsheets of daily transactions.

– Follow up with concerned public bodies and assist in all required administrative and financial documents (ex., Tax Declaration…)

– Prepare, submit, and reconcile expense reports.

– Keep track of all cash payments, make sure to chase unpaid invoices, and apply the correct VAT rules with full compliance with the organization’s policies.

– Coordinate with clients/suppliers/freelancers to ensure all cash payments are made on time.

– Use the accounting system professionally to upload invoices, record all financial information and process all billings.

– Participate in payroll practices to process and pay staff expenses in coordination with the Human Resources and Finance Manager and/or Executive Director.

– Assist the accountant and/or audit partners in any report needed.

Qualifications

–  Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
– Basic understanding of clerical procedures and systems such as recordkeeping and filing
– Excellent time management skills and the ability to prioritize work
– Excellent organizational and problem-solving skills and attention to detail
– Excellent written and verbal communication skills
– Strong organizational skills with the ability to multitask

Beirut DC is an equal opportunity employer. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, sexual orientation, gender identity, marital status, or disability.

Beirut DC is a safe space, free of discrimination, and we expect any new team member to uphold these values.

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