فرصة عمل لدى منظمة INJAZ Lebanon: مطلوب موظف مشتريات مبتدئ (Junior Procurement Officer)
Interested applicants may submit their application through the following link:
للتقديم الى الوظيفة اضغط هناAny application received by email will be completely disregarded. Only shortlisted candidates will be contacted.
INJAZ Lebanon is an equal opportunity employer. INJAZ does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, or parental status. INJAZ Lebanon has zero tolerance towards the sexual abuse and exploitation of children is the task of all humanitarian workers, regardless of whether they are employed at INJAZ Lebanon, or in the governmental or non-governmental sectors.
Position Qualifications:
As Junior Procurement Officer, you will be based in INJAZ Lebanon North or Beirut office and will be responsible for the following:
Responsibilities
Procurement Activities
- Support with the procurement plan ensuring that requests are done effectively ensuring sufficient time is provided to complete all necessary processes
- Fill and track procurement process
- Conduct purchasing activities from request of goods/services to payment and delivery
- Fill and deal with all the necessary purchasing documents
- Create a vendor list for IL by listing current suppliers & service providers and identifying new ones
- Ensure compliance with IL and donors procurement procedures
- Prepare bids document with the support of the Senior Procurement & Admin and compiles quotations in comparative tables
Agreements Management
- Communicate with the needed and necessary parties (technical expertise) to be involved in the initiatives
- Draft and prepare agreements with the municipalities/selected projects, trainers, coaches, suppliers, service providers…
- Follow up with all parties have a valid agreement
- Collect needed documents from third parties and ensure their related files are updated regularly and are complete
- Ensure that agreements tracking sheet is up-to-date
- Inventory Management
- Conduct monthly inventory count and keep related tracker up-to-date
- Support the Project Coordinator in the preparation of handover forms & circulate it among all parties of the project
Assets Management
- Ensure all IL assets are properly registered on the tracker (Date of purchase, Code, Area allocation, Owner allocation)
- Ensure all partners have their Assets acquisition list submitted and updated
- Prepare management reports on condition of assets
- Logistical Support
- Support in organizing events, meetings, trainings …
- Ensure proper document circulation among team members, board members and third parties when needed
- Ensure proper document circulation among team members, board members and third parties when needed
- Gather monthly timesheets and other documents from the areas
- Gather all HR, Financial and Admin related documents and make sure to file them properly – Soft and Hardcopy
Others
- Attend team meetings
- Undertake other related duties, as assigned or requested by their line manager
Position Qualifications:
- Bachelor’s degree in Business or another relevant field
- 1-2 years of professional experience in procurement, business or social sector
- Have a car & able to use it for field visits
- Sincere interest in the mission of INJAZ Lebanon and in entrepreneurship.
- Knowledgeable of the ecosystem (Education, & NGOs)
- Strong relationship-building and presentation skills
- Ability to work independently and under pressure
- Highly organized and motivated, ability to multitask in a timely manner, team player
- Excellent written and spoken English and Arabic
