الخميس, مايو 30, 2024
الرئيسيةفرص عمل ووظائف شاغرة في لبنان والشرق الأوسطفرصة عمل لدى Restart Center: مطلوب سكرتير/ة (Secretary)

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فرصة عمل لدى Restart Center: مطلوب سكرتير/ة (Secretary)

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فرص عمل ووظائف شاغرة

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مطلوب سكرتير/ة (Secretary)

معلومات الوظيفة:

SALARY RANGE: 800 to 1200 (USD)
APPLICATION DEADLINE: Friday, 24 May 2024
INTERVENTION SECTOR(S): Human Rights & Protection, Mental Health
CONTRACT TYPE: Full Time
PERIOD OF EMPLOYMENT: One Year renewable upon availability of funds
EDUCATION DEGREE: Bachelor Degree
EDUCATION DEGREE DETAILS: • Bachelor's degree in a relevant field. • Minimum of 1 to 2 years of experience in a similar role or field. • Proficiency in office software (e.g., Microsoft Office suite). • Excellent organizational and time management skills. • Strong communication skills, both verbal and written. • Ability to multitask and prioritize tasks effectively. • Attention to detail and accuracy in data entry and record-keeping. • Ability to work independently as well as part of a team. • Familiarity with healthcare or social services settings is preferred. • Knowledge of appointment scheduling systems or software is advantageous.
EXPERIENCE REQUIREMENTS: 1 to 2 years
ARABIC LANGUAGE: Fluent
ENGLISH LANGUAGE: Fluent
FRENCH LANGUAGE: Basic
COUNTRY/CITY: Beirut / Lebanon
 
 
REQUIRES A COVER LETTER?: yes
 
APPLICATION SUBMISSIONS GUIDELINE: 
CONTACT PERSON EMAIL: 
DESCRIPTION: 
  • Coordinate and schedule appointments based on the availability of specialists and service users, and confirm the appointments accordingly.
  • Arrange room bookings as required for appointments and meetings.
  • Liaise and coordinate with specialists, case managers, and social workers to ensure comprehensive care for beneficiaries.
  • Facilitate the access of beneficiaries to the needed service, through scheduled appointments, ensuring punctuality and timely service.
  • Notify specialists promptly of beneficiaries' arrivals or cancellations.
  • Prepare transportation payment vouchers for beneficiaries and process reimbursement for their transportation expenses.
  • Manage inbound and outbound calls efficiently and in a timely manner.
  • Address inquiries from visitors and callers, providing necessary information or referring them to the appropriate resources.
  • Enter data accurately into the software system to maintain up-to-date records and documentation, while respecting confidentiality and data protection
  • Create, organize, and maintain digital and hardcopy files, ensuring efficient file management systems.
  • Enforce Center security measures by controlling room access and adhering to safety protocols.
  • Greet and assist beneficiaries via phone or in person, directing them to the appropriate services.
  • Handle incoming phone calls, directing them to the relevant personnel or departments.
  • Document new referrals received through walk-ins or phone inquiries.
  • Address beneficiaries’ inquiries promptly and liaise with the relevant departments to provide necessary assistance.
  • Update and maintain accurate documentation of service users’ data.
  • Prepare copies of necessary tests and tools required by doctors and specialists.
  • Verify transportation expenses and prepare receipts for reimbursement accurately.
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