مطلوب سكرتير/ة (Secretary)
معلومات الوظيفة:
SALARY RANGE: 800 to 1200 (USD)
APPLICATION DEADLINE: Friday, 24 May 2024
INTERVENTION SECTOR(S): Human Rights & Protection, Mental Health
CONTRACT TYPE: Full Time
PERIOD OF EMPLOYMENT: One Year renewable upon availability of funds
EDUCATION DEGREE: Bachelor Degree
EDUCATION DEGREE DETAILS: • Bachelor's degree in a relevant field. • Minimum of 1 to 2 years of experience in a similar role or field. • Proficiency in office software (e.g., Microsoft Office suite). • Excellent organizational and time management skills. • Strong communication skills, both verbal and written. • Ability to multitask and prioritize tasks effectively. • Attention to detail and accuracy in data entry and record-keeping. • Ability to work independently as well as part of a team. • Familiarity with healthcare or social services settings is preferred. • Knowledge of appointment scheduling systems or software is advantageous.
EXPERIENCE REQUIREMENTS: 1 to 2 years
ARABIC LANGUAGE: Fluent
ENGLISH LANGUAGE: Fluent
FRENCH LANGUAGE: Basic
COUNTRY/CITY: Beirut / Lebanon
REQUIRES A COVER LETTER?: yes
APPLICATION SUBMISSIONS GUIDELINE:
Please submit your resume and cover letter to” recruitment@restartcenter.com” with the subject line “Secretary”
اضغط هنا وانضم الى قناتنا على الواتساب لنشر الأخبار والوظائف على مدار الساعةCONTACT PERSON EMAIL:
DESCRIPTION:
- Coordinate and schedule appointments based on the availability of specialists and service users, and confirm the appointments accordingly.
- Arrange room bookings as required for appointments and meetings.
- Liaise and coordinate with specialists, case managers, and social workers to ensure comprehensive care for beneficiaries.
- Facilitate the access of beneficiaries to the needed service, through scheduled appointments, ensuring punctuality and timely service.
- Notify specialists promptly of beneficiaries' arrivals or cancellations.
- Prepare transportation payment vouchers for beneficiaries and process reimbursement for their transportation expenses.
- Manage inbound and outbound calls efficiently and in a timely manner.
- Address inquiries from visitors and callers, providing necessary information or referring them to the appropriate resources.
- Enter data accurately into the software system to maintain up-to-date records and documentation, while respecting confidentiality and data protection
- Create, organize, and maintain digital and hardcopy files, ensuring efficient file management systems.
- Enforce Center security measures by controlling room access and adhering to safety protocols.
- Greet and assist beneficiaries via phone or in person, directing them to the appropriate services.
- Handle incoming phone calls, directing them to the relevant personnel or departments.
- Document new referrals received through walk-ins or phone inquiries.
- Address beneficiaries’ inquiries promptly and liaise with the relevant departments to provide necessary assistance.
- Update and maintain accurate documentation of service users’ data.
- Prepare copies of necessary tests and tools required by doctors and specialists.
- Verify transportation expenses and prepare receipts for reimbursement accurately.
